Notion vs Evernote: Which app should you use? In today’s world, where we are inundated with information, the need to stay organized and productive is paramount. With an array of productivity tools available, it can be overwhelming to select the one that suits your needs best. Two popular productivity tools that often come up in discussions are Notion and Evernote. In this post, we will compare Notion vs Evernote to help you make an informed decision.
Notion and Evernote are both note-taking apps that allow users to create notes, organize them into notebooks, and share them. Both offer a range of features to keep you organized and productive. However, they differ in several ways, making them suitable for different use cases.
Evernote vs Notion: A Comparison
Evernote and Notion have different objectives: Evernote is built for note-taking and organizing, while Notion is an all-in-one workspace tool meant to organize knowledge, manage tasks, and enable collaboration.
Here’s a quick comparison of the two apps:
| Evernote | Notion | |
|---|---|---|
| Pricing | ⭐⭐⭐ Free plan available; Subscriptions with the most powerful features start at $7.99/month | ⭐⭐⭐⭐⭐ Generous free plan; Personal Pro plan starts at $4/month |
| Ease of use | ⭐⭐⭐⭐⭐ Simple and intuitive experience; quick setup | ⭐⭐⭐ Powerful organization features, but comes with a learning curve |
| Notes | ⭐⭐⭐⭐⭐ Quick note-taking with multiple content types; offers OCR feature | ⭐⭐⭐⭐ Note-taking with multiple content types, but a slightly slower note-taking experience; no OCR |
| Projects and Tasks | ⭐⭐⭐ Simple task features | ⭐⭐⭐⭐ The ability to build your own project and task management workflow |
| Flexibility | ⭐⭐⭐ Decent flexibility in note-taking, but not much else | ⭐⭐⭐⭐⭐ Allows you to create virtually any productivity system you can think of |
| Web clipper | ⭐⭐⭐⭐⭐ Multiple capture types, including full page, just text, as bookmark, or screenshot | ⭐⭐⭐⭐ Simple and powerful, capturing the text version of a web page with images |
Evernote is easier for beginners
If you’re new to personal productivity apps, Evernote is a great place to start. The experience is simple and intuitive, with a quick setup process. To create a note, click “New,” choose the type of note or task you want to record, and start creating. As your collection grows larger, you can separate your thoughts by topic or project by creating notebooks or tags.
Notion, on the other hand, has a steeper learning curve. It’s a blank slate that requires some background knowledge to leverage its powers. You’ll need to read some sample pages showcasing the building blocks philosophy. On each page, you can add formatting elements, databases, and media. You can create powerful mini-apps for multiple use cases, including note-taking, but it takes time to set up.
Notion is better for building your own productivity system
Notion is a fantastic tool for creating a comprehensive productivity system all within a single app. In order to effectively use this tool, it is important to have a thorough understanding of how Notion databases work. Once you have created your database, you can choose the best view for the type of content you have, whether it be a Kanban board or a calendar view. Additionally, in your “Notes” database, you can add attributes which serve as metadata to help organize your pages. You can even set up a filter to create a customized view so that you are always able to see the notes that are most relevant to you with just the click of a button.
On the other hand, Evernote may not offer the same level of customization as Notion, but it does provide a straightforward note-taking system and basic task features that can be easily understood and utilized. Nonetheless, it is important to keep in mind that the level of flexibility provided by Notion, combined with its expansive set of features, undoubtedly makes it the better choice for those who are looking to create a more personalized and effective productivity system.
Evernote is better for note-taking
Evernote is a powerful note-taking tool that offers a wide range of features to help you capture your ideas and thoughts. It allows you to capture text and images, attach PDFs and documents, and even use the scanning feature to capture handwritten notes, receipts, documents, and drawings on whiteboards. Additionally, you can record audio notes and keep them in the app to hear them later, which is a great way to capture your thoughts and ideas on the go.
In addition to its note-taking capabilities, Evernote also allows you to sketch and tag notes to make them easier to find across notebooks. With its powerful search functionality, finding notes has never been easier.
Notion is another great option for note-taking, offering a wide range of features and capabilities. However, it can be more complex to use than Evernote, as it requires some upfront effort to create a database for your notes and upgrade it with attributes and views as it grows larger. Additionally, the steps to add media to a Notion page are slightly different from those in Evernote. Despite these differences, Notion is still a strong option for those who require a more comprehensive note-taking tool.
Notion is better for project management and collaboration
Notion is a powerful tool that can help teams to collaborate more effectively by providing a central place to store and reference information. With Notion, you can easily design workflows and create pages to keep track of tasks, deliverables, and who is responsible for what. While it may take some time to find the right setup, there are numerous templates available for Notion that you can use as a starting point and customize to fit your specific needs. In addition to project management capabilities, Notion also offers a range of other features that can benefit teams, such as document sharing, team calendars, and more.
Evernote, on the other hand, is also a useful tool for collaboration and project management, but its features are only available on the Business plan. While Evernote may not have all of the features that Notion has, it still offers a range of capabilities that can be useful for teams, such as note-taking, task management, and document sharing. However, it is worth noting that if you are looking for a more comprehensive project management solution, Notion may be the better choice.
Evernote has better search
Evernote offers advanced search syntax, so you can find anything, even if your account has become a bottomless note reservoir. And if you subscribe to Evernote’s paid plan, the searching features will extend to find information even within documents and PDFs.
Notion has two search methods on offer. There’s the quick find, where you can see a selection of recent pages you used. Type in your query, and Notion will return the results matching the keywords. You can also search within databases, and the results will pop up much faster. But when compared with Evernote’s depth, searching in Notion doesn’t feel as powerful or fast.
Notion has a more generous free plan
Notion has one of the most generous free plans in the software-as-a-service world. Here’s what you get on the free tier:
- Unlimited pages and blocks
- Invite up to 5 guests to collaborate on each of your pages
- Unlimited storage
- 5MB file upload limit
This contrasts with Evernote’s free plan that includes unlimited notes and notebooks, but only available on 2 devices at one time, with a 60MB monthly storage limit and 25MB maximum size limit for each note.
Notion vs Evernote: Which should you use?
Evernote is better if you’re looking for a quick-start note-taking app with all the tricky bits figured out for you, you want to capture a wider variety of ideas and content, faster, or you only care about notes—not as much about tasks, project management, or collaboration.
Notion is better if you want to build your own note-taking system, you need a more collaborative app, or you want to also track tasks and projects in the same tool.
In conclusion, both Notion and Evernote are powerful productivity tools that offer a range of features to keep you organized and productive. However, they differ in several ways, making them more suitable for different use cases. When choosing between Notion and Evernote, consider your specific needs and use cases to find the app that best suits you. It ultimately depends on what you are looking for in a productivity app.
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